Scheduling & jobs
Job scheduling software for UK trades — a diary that knows who's free
Engineer diary management without the whiteboard: a capacity-aware diary, jobs assigned by trade and availability, recurring visits that book themselves, and live updates from the field as the day unfolds.
Private beta · Free to join · No card required
A diary built around capacity, not colour-coding
Scheduling falls apart when the diary doesn't know who's free or who's qualified. This one knows both.
Capacity-aware diary
The diary knows how much room each engineer has, so you can see at a glance who can take the emergency call-out and who's already full.
- ›See spare capacity across the team
- ›Book work where there's actually room
- ›One diary for the whole business
Assignment by trade and availability
Assign jobs by trade and availability, so the gas job goes to a Gas Safe engineer with space in their day — not whoever was top of the list.
- ›Match jobs to the right trade
- ›Availability checked as you assign
- ›Subcontractors scheduled like your own engineers
The whole job lifecycle, with live updates from the field
Every job moves through the same clear stages, and the office sees each change the moment it happens — no ringing round at 4pm to ask who's finished.
Stage 1
Draft
Start typing immediately — the job autosaves as you go.
Stage 2
Scheduled
On the diary, assigned, engineer notified on their phone.
Stage 3
En-route
The office sees the engineer is on the way.
Stage 4
On-site
Photos, checks and notes captured against the job.
Stage 5
Complete
Ready to invoice, with the full record attached.
Each job carries its own line items, materials and labour, with per-customer overrides applied automatically — so what was sold is what gets done, and what gets done is what gets invoiced.
Job templates and recurring work (PPM)
Job templates
Set up the jobs you do every week once — the checks, the lines, the labour — and raise them from a template instead of building each one from scratch.
Recurring jobs & PPM — your service reminders
Annual boiler services, landlord gas safety visits and planned maintenance come back around on their own: the next job generates automatically, so the reminder is a job on the diary — not a spreadsheet someone forgot to check. If you're looking for boiler service reminder software, this is how AllForProjects does it. Built with Gas Safe registered engineers in mind.
Edit-lock: nobody overwrites anyone's work
While someone is editing a job, it's locked against concurrent edits. The office and the engineer can't overwrite each other, so the record stays trustworthy.
Dispatched straight to the engineer's phone
Scheduling ends on site. Jobs dispatch to AFPro, the AllForProjects field app, where engineers see a clear Today and Upcoming view, get a push notification when anything is assigned, rescheduled or moved, and keep working offline when the signal drops.
Before and after the diary
Quoting
Most jobs start life as a quote — an accepted quote converts to a scheduled job in one click, lines and all.
Quoting software for tradesmen →
Invoicing & payments
When a job completes, the invoice is created from it automatically — and the customer can pay by card online.
Invoicing & payments software →
Jobs are unlimited on every seat — see how pricing will work.
Scheduling FAQs
Is this engineer diary management software? +
Yes. AllForProjects gives you a capacity-aware diary for the whole team, with jobs assigned by trade and availability and push notifications to the engineer's phone when anything is assigned, rescheduled or moved.
Can it handle boiler service reminders? +
Yes — as recurring jobs. Set up an annual boiler service or landlord gas safety visit once and the next job generates automatically when it comes around, so the reminder is a real job in the diary rather than a note someone has to remember.
Do engineers see diary changes in real time? +
Yes. Engineers get a push notification when a job is assigned, rescheduled or moved, and updates from the field — status changes, photos, notes — flow back to the office as they happen.
Can I schedule subcontractors as well as employees? +
Yes. Subcontractors are first-class diary assignees in AllForProjects, so you can plan them into the schedule alongside your own engineers instead of managing them by phone and text.
What stops two people editing the same job at once? +
Jobs have an edit-lock: while one person is editing, the job is locked against concurrent edits, so the office and an engineer can't silently overwrite each other's changes.
Does scheduling work with the mobile app? +
Yes. Jobs dispatch straight to AFPro, the AllForProjects field app, on iOS and Android. Engineers see a Today and Upcoming view, and the app keeps working offline in basements and plant rooms, syncing when signal returns.
Put your diary and your jobs in one place
AllForProjects is in private beta ahead of public launch. Join the waitlist and we'll let you know the moment it opens.
Or talk to us first.